PTA Bylaws

BYLAWS of the Dalraida Panthers PTA

 

Article I—Name

 

The name of this association is the Dalraida Panthers PTA Parents and Teacher Association Montgomery, Alabama. It is a local PTA organized under the authority of Alabama Congress of Parents and Teachers, a branch of National Congress of Parents and Teachers (National PTA).                                

*Article II—Purposes

 

Section 1.  The purposes of the Dalraida Panthers PTA are:

a.    To promote the welfare of children and youth in home, school, places of worship, and throughout the community:

b.    To raise the standards of home life,

c.     To advocate for laws that further the education, physical and mental health, welfare, and safety of children and youth;

d.    To promote the collaboration and engagement of families and educators in the education of children and youth;

e.    To engage the public in united efforts to secure the physical, mental, emotional, spiritual; and social well-being of all children and youth; and

f.      To advocate for fiscal responsibility regarding public tax dollars in public education funding.

Section 2.  The purposes of the PTA are promoted through an advocacy and educational program directed toward parents, teachers, and the general public; developed through conferences, committees, projects, and programs; and governed and qualified by the basic policies set forth in Article III.

Section 3.  The association is organized exclusively for the charitable, scientific, literary, or educational purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code or corresponding section of any future federal tax code (hereinafter referred to as “Internal Revenue Code”).

 

 

*Article III—Basic Policies

 

The following are basic policies of the Dalraida Panthers PTA

a.    The association shall be noncommercial, nonsectarian, and nonpartisan.

b.    The association shall work with the schools and community to provide quality education for all children and youth and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to boards of education, state education authorities, and local education authorities.

c.     The association shall work to promote the health and welfare of children and youth and shall seek to promote collaboration between parents, schools, and the community at large.

d.    No part of the net earnings of the association shall inure to the benefit of, or be distributable to, its members, directors, trustees, officers, or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article II hereof.

e.    Notwithstanding any other provision of these articles, the association shall not carry on any other activities not permitted to be carried on (i) by an association exempt from federal income tax under Section 501(c) (3) of the Internal Revenue Code or (ii) by an association, contributions to which are deductible under Section 170(c) (2) of the Internal Revenue Code.

f.     Upon the dissolution of this association, after paying or adequately providing for the debts and obligations of the association, the remaining assets shall be distributed to one or more nonprofit funds, foundations, or organizations that have established their tax-exempt status under Section 501(c) (3) of the Internal Revenue Code and whose purposes are in accordance with those of National PTA.

g.    The association or members in their official capacities shall not, directly or indirectly, participate or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise. 

 

Article IV—Relationship with National PTA and Alabama PTA

 

Section 1.  This local PTA shall be organized and chartered under the authority of the Alabama PTA in the area in which this local PTA functions, in conformity with such rules and regulations, as the Alabama PTA may in its bylaws prescribe. The Alabama PTA shall issue to this local PTA an appropriate charter evidencing the due organization and good standing of this local PTA.

A local PTA in good standing is one that

a.    Adheres to the purposes and basic policies of the PTA;

b.    remits the national portion of the dues through the state PTA to reach the national office by dates designated by National PTA;

c.     Has bylaws approved according to the procedures of its state; and

d.    Meets other criteria as may be prescribed by the individual state PTA.

Section 2 Dalraida Panthers PTA shall adopt such bylaws for the governance of the organization as may be approved by the Alabama PTA.  Such bylaws shall not be in conflict with National PTA Bylaws or the bylaws of Alabama PTA.

Section 3.   Bylaws of this PTA shall include an article on amendments.

Section 4.   Bylaws of this PTA shall include a provision establishing a quorum.

Section 5.   Each officer or board member of this PTA shall be a member of the Dalraida Panthers PTA

Section 6.  The bylaws of Dalraida PTA shall prohibit voting by proxy. The member must be present to vote.

Section 7. The board of directors of Alabama PTA shall make all decisions regarding the recognition and good standing of local PTAs. A PTA must be in good standing in order to receive the annual local PTA packet and membership cards and to participate in scholarship, grant, and awards programs.

Section 8.  This PTA shall keep permanent books of account and records sufficient to establish gross income, receipts, and disbursements, including the number of members and dues collected from members. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of Alabama PTA or National PTA.

Section 9.  The charter of this PTA shall be withdrawn and the PTA dissolved according to provisions in Alabama PTA Bylaws. This PTA is obligated, upon withdrawal of its charter by Alabama PTA to:

a.    Surrender all books, records, assets, and property to Alabama PTA, an agency designated by Alabama PTA, or another local PTA organized under the authority of Alabama PTA,

b.    Cease to use the copyrighted name PTA that implies association with or status as a constituent organization of National PTA or Alabama PTA; and

c.     Carry out promptly, under the direction of Alabama PTA, all proceedings necessary for the purpose of dissolving.

Section 10.  Organizing/Chartering:

a.    Local PTAs shall be organized in the state as units of National PTA and Alabama PTA for the purpose of promoting the purposes of National PTA and Alabama PTA.

b.    Each local unit shall be authorized to make its own rules for the transaction of its business provided they are not in conflict with National PTA Bylaws or Alabama PTA Bylaws.

c.     A local association shall become a PTA unit upon receipt in the state office of (i) national and state dues, (ii) two copies of proposed local unit bylaws, subject to approval by Alabama PTA, and (iii) the names of charter members and a list of officers.

d.    The Board of Directors of Alabama PTA shall make all decisions regarding the recognition and status of organized units.

Section 11.  Procedures for Dissolution

The charter of a local PTA may be withdrawn in the following manner:

a.    The executive committee (or other body that, under its bylaws, manages the affairs of the local PTA) shall adopt a resolution recommending dissolution and directing that the question of dissolution be submitted to a vote at a special meeting of members having voting rights. Written notice stating the purpose of the meeting is to consider the advisability of dissolution shall be given to each member entitled to vote at the meeting at least thirty days prior to the date of the meeting.

b.    Written notice of the adoption of the resolution, accompanied by a copy of the notice of the special meeting of members, shall be given to the president of Alabama PTA at least twenty days before the date of the meeting.

c.     Only those persons who were members in good standing on the date of adoption of the resolution and who continue to be members in good standing on the date of the special meeting shall be entitled to vote on the question of dissolution.

d.    Approval of dissolution shall require the affirmative vote of two-thirds of the members present and entitled to vote, a quorum being present.

*Article V—Membership and Dues

 

Section 1.  Every individual who is a member of the Dalraida Panthers PTA is, by virtue of that fact, a member of the National PTA and of the Alabama PTA by which this local PTA is chartered, and is entitled to all the benefits of such membership.

Section 2.  Membership of this PTA shall be made available without regard to race, color, creed, or national origin to any individual who subscribes to the purposes and basic policies of PTA. Members of this PTA may be parents, grandparents, and community members.

Section 3.  This PTA shall conduct an annual enrollment of members, but persons may join at any time through March 31.

Section 4.  Each member of Dalraida Panthers PTA shall pay annual dues determined by the association. The amount of dues shall include the portions payable to National PTA and Alabama PTA.

Section 5. The amount of such annual dues shall include the portion of $1.00 payable to the Alabama PTA and the portion of $2.25 payable to National PTA.

Section 6. Each member of this PTA shall pay annual dues of $10.00 per individual to the association. This amount shall include the portions payable to National PTA and Alabama PTA.

Section 7.  The state and national portions of dues paid by each member of this PTA shall be set aside by this PTA and remitted to Alabama PTA as state bylaws provide. Alabama PTA shall pay to National PTA the national portion of dues paid by all members of this PTA.

Section 8. The local treasurer shall keep the record of the national and state portion of the membership dues separate from the record of general funds of the local PTA.

Section 9.  When remitting dues, the local treasurer shall send the names, addresses, telephone numbers and/or email addresses of PTA members for whom dues are being paid.

Section 10.  This PTA shall make at least one remittance of state and national dues by December 1. Remittances made on or before March 1 shall determine (i) voting delegate representation at state convention and (ii) eligibility for state awards.

 

Article VI—Officers

 

Section 1.  The officers of Dalraida Panthers PTA shall be a president, a vice president, a secretary, and treasurer.

Section 2.  Officers shall be elected in the month of April.

Section 3.  The vote shall be conducted by ballot and a majority vote shall elect. When there is only one candidate for any office that election may be held by voice vote.

Section 4.  The following provisions shall govern the eligibility of individuals to be officers of the Dalraida Panthers PTA.

 a.   Each officer shall be a member of this Dalraida Panthers PTA.

b.    No officer may be eligible to serve more than two consecutive terms in the same office. If there is no other board member eligible to run or that wishes to run for office,  the officer can serve one additional year, for a total of three years.

c.     A person who has served in an office for more than one half of a full term shall be deemed to have served a full term in such office.

Section 5.  Eligibility for election to officer positions on the Dalraida Panthers PTA:

a.  To be eligible for any officer position, a member shall be in good standing and a current member of the Board of Directors.

b.  To be eligible for the office of President, it is preferred that an individual have served as a member of the board at least two years preceding nomination.

c.   To be eligible for the office of treasurer, individual(s) must consent to a background check and (preferred) have served as a member of the Board of Directors at least 1 year preceding nomination.

d.   If there is no eligible person(s) with preferred board service or those who are eligible do not wish to seek election, then 1 year board service for President and background check for Treasurer is sufficient to nominate.

Section 6.  Officers shall assume their official duties following the close of the meeting in May after which they are elected and shall serve for a term of one year or until their successors are elected.

Section 7.  A vacancy occurring in the office of president shall be filled for the remainder of the unexpired term by the vice president. A vacancy in any office other than president shall be filled by the executive committee.

Section 8.  There shall be a nominating committee composed of the Principal, Assistant Principal, Teacher Representative, Office Administrative Assistant and Outgoing PTA President.

a.    The committee shall elect its chair.

b.    The nominating committee shall nominate an eligible person for each office to be filled and report its nominees at the regular general membership meeting in April, at which time additional nominations may be made from the floor.

c.     Only those individuals who are current members of the Dalraida Panthers PTA and who have signified their consent to serve if elected shall be nominated for, or elected to, such office.

Section 9.  There shall be a Parent Advisory board composed of Dalraida parents who are also members of the Dalraida Panthers PTA and in good standing with the PTA. They shall be nominated by the teachers and 3 people per grade will be chosen by the Dalraida Panthers PTA Board to serve for that school year. This group will meet at least two times per school year to give ideas and input on how to improve Dalraida. This will be shared with the Principal, Counselor and PTA Board.

 

Article VII—Duties of Officers

 

Section 1.  The president shall:

a.    Preside at all meetings of the Dalraida Panthers PTA;

b.    Serve as an ex officio member of all committees except the nominating committee;

c.     Coordinate the work of the officers and committees of this local PTA in order that the purposes may be promoted;

d.    Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the board of director’s or executive committee.

Section 2.  The vice president shall:

a.    Act as aide to the president;

b.    Perform the duties of the president in the president’s absence or inability to serve;

c.     Maintain a membership list and be responsible for membership;

d.    Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president, the board of director’s, or the executive committee.

Section 3.  The secretary shall:

a.    Record the minutes of all meetings of the Dalraida Panthers PTA;

b.    Be prepared to read the records of any previous meetings;

c.     File all records;

d.    Have a current copy of the bylaws;

e.    Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the president, the board of directors, or the executive committee.

f.   Produce and distribute a bi-monthly newsletter;

g.   Update the PTA Blog and Facebook page.

 

Section 4.  The treasurer shall:

a.    Have custody of the funds of the Dalraida Panthers PTA

b.    Maintain a full account of the funds of the Dalraida Panthers PTA;

c.     Make disbursements as authorized by the president, executive board, or the Dalraida Panthers PTA in accordance with the budget adopted by the Dalraida Panthers PTA;

d.    Have checks or vouchers signed by two people:  the treasurer and one other person;

e.    Cause to be kept a full and accurate account of the receipts and disbursements in the books belonging to the Dalraida Panthers PTA specifically the PTA’s Employee Identification Number (EIN), password and acknowledgement;

f.     Provide a written financial statement to the board of directors at each meeting and the general membership at their meetings;

g.    Present an annual report of the financial condition of the association;

h.    Submit the books annually for an audit by an auditing committee selected by the board of director’s at least one month before the meeting at which new officers assume duties.

i.      Report the findings of the annual audit to the board of directors and to the membership and;

j.     Prepare the return for the “Organization Exempt from Federal Income Tax”, Form 990, 990N, 990EZ, and insure its timely return to the IRS for the unit.

k.    Under current State Department of Education guidelines, no school employee should handle funds of a school-related organization.  Therefore, if a school employee is elected to serve as president, they should not be authorized as a signatory for checks; nor should a school employee be elected to serve as a treasurer or be placed in charge of a fund-raising activity. This shall also include contract employees.

 

Section 5.  Other board positions shall include volunteer chair, fundraising chair, spirit night chair, Box Top chair, room parent/teacher appreciation chair, popcorn chair, and student recognition chair.

Article VIII—Board of Directors

 

Section 1.  The affairs of the Dalraida Panthers PTA shall be managed by the board of directors in the intervals between local PTA general membership meetings.

Section 2.  Each board member shall be a member of this local PTA.  Attendance at board meetings is mandatory so that business may be conducted. (After two absences a meeting between the PTA President, Principal and the board member will be held to determine if you are committed to serving on the local PTA.)

Section 3. The members of the board shall be

a.    elected officers;

b.    The president may appoint a parliamentarian, subject to approval of the executive committee of this local PTA.

Section 4.  Duties of the board shall be to

a.    Carry out such business as may be referred to it by the membership of the association;

b.    Create special committees;

c.     Create a report at the regular general membership meetings of this local PTA;

d.    Select an auditor or an auditing committee to audit the treasurer’s accounts;

e.    Prepare and submit an annual budget to this local PTA’s general membership for adoption;

f.     Approve payment of routine bills within the limits of the approved budget;

Section 5.  If any member of the board of directors shall at any time cease to meet the qualifications or fulfill the duties of the position, that person may be removed from the board by resolution adopted by the board of directors.

Section 6.  Regular meetings of the board shall be held with the date and time to be fixed by

the board at its first meeting of the year.

Section 7.  Special meetings of the board may be called by the president or when requested by a majority of members upon eight days written notice to each member of the board.

Section 8.  At all meetings of the board, a majority of the members of the board shall constitute a quorum for the transaction of business.

Section 9.  Upon the expiration of the term of office or when individuals cease to hold the position that entitles them to be a member of the board, they shall automatically cease to be a member of the board and shall be relieved of all duties and responsibilities incident to such membership.  All records, books, and other materials pertaining to the position shall be turned over to the president and all funds pertaining to the position shall be returned to the treasurer within 14 days.

 

Article IX—Executive Committee Article

 

Section 1.  There shall be an executive committee of the Dalraida Panthers PTA, the members of which shall be

a.    All elected officers; and

Section 2.  Special meetings of the executive committee may be called by the president or upon written request by a majority of members with eight days’ notice to each member of the executive committee.

Section 3.  A majority of the executive committee shall constitute a quorum for the transaction of business.

Section 4.  Duties of the executive committee shall be to

a.    Transact business referred to it by the board;

b.    Appoint standing committee chairs and members;

c.     Approve the work of the committees;

d.    Act in emergencies between meetings of the board;

e.    Make a report at each board meeting;

The executive committee shall take no action in conflict with any action taken by the board of directors.

Article X—Committees

 

Section 1.  Only members of the Dalraida Panthers PTA shall be eligible to serve in any elective or appointive positions.

Section 2.  The standing committees of this local PTA shall be:

a.    Legislative, Membership, Scholarships

Section 3.  The board of directors may create such special committees, as it may deem necessary to promote the purposes of PTA and carry on the work of this local PTA.

Section 4.  The term of office of a committee chair shall be one year or until the selection of a successor.

Section 5.  The chair of each committee shall present a plan of work to the executive committee for approval.  No committee work shall be undertaken without the consent of the executive committee.

Article XI—General Membership Meetings

 

Section 1.  Regular meetings of this local PTA shall be held in September, October, February and April, unless otherwise provided by this local PTA/PTSA, the board of directors, or the executive committee. 7   days’ notice shall be given to the membership of any change of date.

Section 2.  Special meetings of this local PTA may be called by the president or by a majority of the board of directors, 7 days’ notice having been given.

Section 3.  The annual meeting shall be held in April.

Section 4.  15 members shall constitute a quorum for the transaction of business in any meeting of this local PTA.

Article XII – Alabama PTA Convention

 

Section 1.  This local PTA, if in good standing with Alabama PTA, shall be represented at the annual meeting of the Alabama PTA by the president, or appointed alternate, and one voting delegate for each 50 members or major fraction thereof.  All representatives to the Alabama PTA convention must be members of this local PTA

a.    Delegates and their alternates shall be chosen in the month of April 

 

 

Article XIII—Fiscal Year

 

The fiscal year of the Dalraida Panthers PTA shall be from June 1 to May 31.

 

*Article XIV—Parliamentary Authority

 

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern Dalraida Panthers PTA in all cases in which they are applicable and in which they are not in conflict with National PTA Bylaws, the Alabama PTA Bylaws, and special rules of order or Articles of Incorporation.

*Article XV—Amendments

 

Section 1.  These bylaws may be amended at any regular general membership meeting of the Dalraida Panthers PTA by a two-thirds vote of those present and voting, provided the amendments have been approved by the board of directors and notice of proposed amendments has been provided to the membership 5 days prior to the meeting.

Section 2.  The executive committee or the board of directors by a majority vote may authorize the Committee on Bylaws to submit a revised set of bylaws as a substitute for the existing bylaws.

Section 3.  Submission of amendments or revised bylaws for approval by the Alabama PTA shall be in accordance with the bylaws or regulations of the Alabama PTA.